|VIRGINIA MUNICIPAL CLERKS ASSOCIATION||
Clarke County is researching Fireworks Ordinances. Please post here if you have one and send information to firstname.lastname@example.org
1. Where or what does your locality hold your minutes and ordinance books in?
2. Where does your locality purchase your minutes and ordinance books?
Please e-mail me with this information. Erica.email@example.com
Erica S. Kann, City Clerk
City of Harrisonburg
345 S. Main Street, Room 201
Harrisonburg, VA 22801
Does your locality put a number on the number of “pets” a resident can have and if so, how is that request handled. Is a Special Use Permit issued and if so, is it an actual permit or just a letter from the Clerk stating that their request has been granted?
Pam Wallace, City Clerk
City of Colonial Heights, VA
201 James Avenue
P.O. Box 3401
Colonial Heights, VA 23834
Office: (804) 520-9360
Fax: (804) 524-8734
Has your locality renamed a street? If so, did you do it by ordinance, resolution or other. Also, did you hold a public hearing? If so, can you send me a sample of that public hearing.
345 S Main Street, Room 201
Harrisonburg, VA 22801
Does your locality have the Clerk or the County Attorney send updates to Municode? If you don’t use Municode, what do you use?
Thank you everyone!
Melissa L. Gradwell
County Administrator's Office
Senior Executive Assistant
If your locality has adopted an ordinance that permits you to charge handicap persons for parking at a meter please e-mail me the wording that is posted on the sign. Thank you.
Lisa M. Hricko, MMC
Clerk of Council
Town of Farmville
October 15: Dear Fellow Clerks: I am looking to make my County Administrator’s office a paperless environment in 2013 as we are running out of floor filing space. I would like to create a database for staff and the public for viewing all ordinances, resolutions online, that would searchable, but make it secure so it could not be tampered with. I am also thinking I would like the ordinances and resolutions to be numbered in such a way that they could be accessed through searching by a special number assigned as part of the numbered ordinance/resolution i.e. 0R1 – XXXXX-XXXX or RE1-XXXX-XXXX (could be assigned to all community development zoning ordinances), RE2-XXXX could be assigned to all tax resolutions i.e. maybe only 5 categories for ordinances, five for resolutions ( I believe most ordinances and resolutions could be kept to within 5 categories)….is PDF A (with OCR recognition for searching) a could long term solution? I would love to hear from you all if any of you are doing this now.
I am not sure if this is a problem for other administrative offices, but I would like to devise a plan by December 2013…thank you to all of you for any input/advice you can offer up.
For further clarity, Goochland County utilizes Municipal Code of Virginia but I am talking about the actual ordinances and resolutions themselves prepared by myself (the ones that would be attached to your minutes)….I now maintain a book by year of all ordinances and resolutions (the actual executed ordinance), I would like to make those PDF, create a database, and not keep any paper copies of them. I hope this makes sense.
Lisa K. Beczkiewicz, CMC
Admin. Asst./Deputy Clerk
My County Attorney has advised that when advertising public hearings for planning and utilities fee increases, the entire text of the ordinance, including underline and strike-outs, must be advertised to meet the legal requirements. This has resulted in extremely costly ads. Have any other clerks recently advertised public hearings for planning and/or utilities fee increases? If so, were you required to include the entire text of the ordinance in the advertisement?
Janice Blakley, CMC
Clerk to the Board of Supervisors
If anyone has ordinances regulating outdoor wood burning furnances please send them to me at: firstname.lastname@example.org
Town of South Boston
455 Ferry Street
South Boston, VA 24592
Per the County Administrator’s request each year, the tax ordinance (which includes tax rates for property and machinery and tools) adopted during the budget process is sent to Municipal Code. Municipal Code has stated that ordinances of general nature or that is not standard will not be processed in the County’s Code Book. I was instructed to contact the County Attorney which also stated that it did not go in the Code Book and that as long as it was adopted and put in the minute book was all needed to be done. My Administrator is adamant that it needs to be materialized somehow and that I contact other municipalities to find out what they are doing. Please let me know how you handle your tax ordinance other than adoption by the Board or Council and putting it in the minute book.
From Denise Banks, Greensville County
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